Frequently asked questions
Employer of Record Human Resources Outsourcing Recruitment Business Setup Immigration
Employer of Record
What is EOR and what does it consist of?
An Employer of Record (EOR) in Italy is a company that hires employees on behalf of a client company that does not have a physical presence in the country. The EOR manages employment responsibilities, including HR tasks, compliance, benefits, and payroll, allowing the client to focus on business growth.
Why should I use your EOR service?
Peoitaly offers tailored services designed to address specific client needs, going beyond generic solutions. We prioritize employee well-being, ensuring that employees feel valued and secure. Our proactive approach identifies potential issues before they arise, ensuring smooth and uninterrupted business operations. As a licensed EOR provider, Peoitaly manages the complexities of employment on your behalf, offering reliable, expert guidance tailored to your business’s unique context.
In which industries are you specialized?
Our services are designed to be adaptable to various sectors, providing customized solutions to meet diverse client needs.
What types of contracts do you offer?
Peoitaly offers exclusively open-ended employment contracts. We handle the drafting of employment contracts according to the client’s needs and applicable laws, ensuring compliance with Italian labor regulations.
What are the main advantages of EOR?
The main advantages of using an EOR include flexibility in workforce management, cost-efficiency by avoiding the need to establish a local entity, reduced administrative burden as the EOR handles HR tasks, and compliance with local labor laws. This allows businesses to focus on their core activities while the EOR manages employment responsibilities.
What assurances does the EOR service provide?
Peoitaly, as a licensed EOR provider authorized by the Italian Ministry of Labor, ensures compliance with Italian labor laws. We manage the complexities of employment, including HR, compliance, benefits, and payroll, providing clients with peace of mind and allowing them to concentrate on business growth.
What does "compliance" mean in the EOR context?
In the EOR context, “compliance” refers to adhering to local labor laws and regulations, including proper employee classification, tax withholding, social security contributions, and other legal requirements. Ensuring compliance helps prevent legal issues and financial penalties.
How many people can I hire through EOR?
There is no strict limit on the number of workers you can hire through an EOR. However, to avoid the risk of creating a permanent establishment in Italy, it is advisable to keep the number of workers hired through the EOR to a minimum and avoid activities that would require paying corporate taxes in Italy.
How is the EOR service activated and what are the timelines?
Peoitaly can set up the EOR service as quickly as 24 hours, provided that the commercial terms are agreed upon. Once the agreement is in place, we handle the administrative aspects of employment, allowing for a swift start.
What happens if the contract is terminated?
If a client wishes to terminate the employment contract, they must first terminate the service contract with Peoitaly. We then have the obligation to check the possibility of leasing the worker to another client. If this is not possible, the we must facilitate and manage a specific training path lasting six months. At the end of this period, if we have not found a new client to lease the worker to, we can proceed with termination, providing the appropriate notice.
Is it possible to add benefits?
Yes, Peoitaly can offer leased workers benefits such as a company car, corporate phone and SIM, fuel card, credit card, Telepass, meal vouchers, and more.
Do you offer HR support to workers?
Yes, Peoitaly offers HR support to workers, managing various aspects of the employment relationship, including administrative management, payroll processing, and ensuring compliance with labor laws.
Immigration Services
What is EOR and what does it consist of?
An Employer of Record (EOR) in Italy is a company that hires employees on behalf of a client company that does not have a physical presence in the country. The EOR manages employment responsibilities, including HR tasks, compliance, benefits, and payroll, allowing the client to focus on business growth.
Why should I use your EOR service?
Peoitaly offers tailored services designed to address specific client needs, going beyond generic solutions. We prioritize employee well-being, ensuring that employees feel valued and secure. Our proactive approach identifies potential issues before they arise, ensuring smooth and uninterrupted business operations. As a licensed EOR provider, Peoitaly manages the complexities of employment on your behalf, offering reliable, expert guidance tailored to your business’s unique context.
In which industries are you specialized?
Our services are designed to be adaptable to various sectors, providing customized solutions to meet diverse client needs.
What types of contracts do you offer?
Peoitaly offers exclusively open-ended employment contracts. We handle the drafting of employment contracts according to the client’s needs and applicable laws, ensuring compliance with Italian labor regulations.
What are the main advantages of EOR?
The main advantages of using an EOR include flexibility in workforce management, cost-efficiency by avoiding the need to establish a local entity, reduced administrative burden as the EOR handles HR tasks, and compliance with local labor laws. This allows businesses to focus on their core activities while the EOR manages employment responsibilities.
What assurances does the EOR service provide?
Peoitaly, as a licensed EOR provider authorized by the Italian Ministry of Labor, ensures compliance with Italian labor laws. We manage the complexities of employment, including HR, compliance, benefits, and payroll, providing clients with peace of mind and allowing them to concentrate on business growth.
What does "compliance" mean in the EOR context?
In the EOR context, “compliance” refers to adhering to local labor laws and regulations, including proper employee classification, tax withholding, social security contributions, and other legal requirements. Ensuring compliance helps prevent legal issues and financial penalties.
How many people can I hire through EOR?
There is no strict limit on the number of workers you can hire through an EOR. However, to avoid the risk of creating a permanent establishment in Italy, it is advisable to keep the number of workers hired through the EOR to a minimum and avoid activities that would require paying corporate taxes in Italy.
How is the EOR service activated and what are the timelines?
Peoitaly can set up the EOR service as quickly as 24 hours, provided that the commercial terms are agreed upon. Once the agreement is in place, we handle the administrative aspects of employment, allowing for a swift start.
What happens if the contract is terminated?
If a client wishes to terminate the employment contract, they must first terminate the service contract with Peoitaly. We then have the obligation to check the possibility of leasing the worker to another client. If this is not possible, the we must facilitate and manage a specific training path lasting six months. At the end of this period, if we have not found a new client to lease the worker to, we can proceed with termination, providing the appropriate notice.
Is it possible to add benefits?
Yes, Peoitaly can offer leased workers benefits such as a company car, corporate phone and SIM, fuel card, credit card, Telepass, meal vouchers, and more.
Do you offer HR support to workers?
Yes, Peoitaly offers HR support to workers, managing various aspects of the employment relationship, including administrative management, payroll processing, and ensuring compliance with labor laws.
Human Resources Outsourcing
What does HR Outsourcing consist of?
Human Resource Outsourcing (HRO) involves partnering with an external provider to manage various HR functions of your business. This can range from handling specific tasks like payroll and recruitment to managing all HR processes, depending on your company’s needs. Peoitaly offers comprehensive HRO solutions tailored to help international companies navigate the complexities of the Italian labor market.
How does HR Outsourcing work?
The HRO process with Peoitaly begins by identifying your business’s specific HR needs. We analyze and audit your current HR practices to determine the best approach for creating an efficient HR workflow. Based on this assessment, Peoitaly curates a customized HR plan that aligns with your business objectives, ensuring compliance with local regulations and facilitating your strategic growth.
When is it advisable to choose HRO over EOR?
HRO is suitable for companies that have an established legal entity in Italy (or want to establish one) and seek assistance in managing specific HR functions or the entire HR department. In contrast, Employer of Record (EOR) services are ideal for businesses that do not have a legal presence in Italy but wish to hire employees there. Choosing between HRO and EOR depends on your company’s structure and specific needs.
What will Peoitaly do?
Peoitaly will manage the HR functions you choose to outsource, which can include talent acquisition, background screening, recruitment and onboarding, risk management, performance management, payroll and tax administration, employee training, and relocation services. We provide tailor-made solutions to ensure compliance with local regulations and support your business’s growth.
What is the duration of the service?
The duration of Peoitaly’s HRO services depends on your company’s specific needs and the terms agreed upon in the partnership. We offer flexible arrangements to accommodate both short-term projects and long-term collaborations.
Recruitment
In which sectors are you specialized?
Peoitaly specializes in providing recruitment services across various industries, including green tech, life sciences, energy, IT, pharmaceuticals, engineering, AI, and more. Our extensive experience and deep understanding of the Italian labor market allow us to effectively support businesses across a wide range of sectors.
How does the selection process work?
Peoitaly’s selection process involves several key steps:
- Sourcing Skilled Candidates: Utilizing various approaches, Peoitaly identifies the most qualified candidates, tapping into job postings, a vast candidate network, and specialized databases.
- Candidate Screening and Assessment: We analyze resumes, applications, and cover letters, conducting initial screenings and assessments to evaluate candidates’ skills and qualifications.
- Interviewing Candidates: Peoitaly manages and conducts interviews with shortlisted candidates, utilizing various mediums such as telephone, video calls, or in-person meetings.
- Candidate Background Checks: Conducting reference and background checks ensures candidates meet necessary qualifications, enhancing the reliability of the hiring process.
- Candidate Presentation and Selection: We present detailed candidate profiles, resumes, and assessment summaries, assisting clients in the decision-making process.
- Offer Management: Peoitaly aids in negotiating and creating employment offers for selected candidates, facilitating the offer acceptance process.
- Onboarding Support: We provide guidance throughout the onboarding process, ensuring a smooth integration of newly recruited staff into the company.
This comprehensive approach ensures that clients find the right fit for their organization.
Who will I be working with?
Peoitaly assigns a dedicated team to work closely with clients throughout the recruitment process. This team collaborates with your key stakeholders to understand your company’s values, mission, and work environment, ensuring that the recruitment process aligns closely with your specific needs.
How many years of experience do you have?
Our recruiters have been providing HR and recruitment solutions for more than 20 years.
What are the timelines for presenting candidates?
We usually are able to present the clients with a first list of selected candidates within 10 days from starting our research.
How many candidates can I expect?
The number of candidates presented can vary depending on the specific requirements of the role and the availability of qualified candidates in the market. Peoitaly works to identify and present the most suitable candidates that align with your company’s needs.
What are the timelines for the selection process?
The overall timeline for the selection process depends on various factors, including the complexity of the role and the responsiveness of candidates. Peoitaly aims to streamline the recruitment process, making it a smooth and trouble-free experience for clients.
Will you support me in organizing interviews?
Yes, Peoitaly manages and conducts interviews with shortlisted candidates, utilizing various mediums such as telephone, video calls, or in-person meetings. We handle the scheduling and coordination of interviews, ensuring a seamless process for clients.
What happens if the candidate does not show up?
Peoitaly offers post-placement support, assisting with onboarding and ensuring a smooth transition for the new hire. In the event of any issues, we will work with you to find a suitable solution.
Can you offer recruitment and staffing solutions?
Yes, Peoitaly also offers Employer of Record (EOR) services, allowing us to employ workers on your behalf. This enables you to hire in Italy without establishing a legal entity, with Peoitaly managing HR, compliance, benefits, and payroll responsibilities.
Business Registration
What types of legal entities can you help establish in Italy?
Peoitaly assists non-resident companies in establishing a presence in Italy through options such as setting up a “Ufficio di Rappresentanza” (Representative Office) or appointing a “Rappresentante Previdenziale” (Social Security Representative), or, more simply, to establish a branch locally.
What is the typical timeline for registering a business in Italy?
The registration process for establishing a non-resident employer status in Italy typically takes approximately two months. This duration can vary depending on how swiftly the necessary documents and application forms are completed. For branches, the registration process might be slightly longer.
How do you ensure compliance with Italian regulations during the registration process?
Peoitaly ensures compliance with Italian regulations by managing the complexities of employment on your behalf, including HR, compliance, benefits, and payroll. They handle the administrative aspects of employment, ensuring adherence to local labor laws and regulations.
Can you provide ongoing support after the business is registered, such as accounting, tax filing, and legal compliance?
Peoitaly offers ongoing support. We manage HR, compliance, benefits, and payroll responsibilities. Tax filing services are provided by local accounting firms part of Peoitaly’s network.
What kind of local market insights and support do you offer to new businesses entering the Italian market?
Peoitaly provides tailored solutions designed to address specific client needs, going beyond generic services. We offer guidance and assistance on Italian labor law, generation of employment contracts, onboarding and employee registration with Italian authorities, and more, ensuring that clients are well-informed about the local market.
Do you offer multilingual support to assist with language barriers during the registration process?
Yes, Peoitaly’s Italian-based team speaks several languages and has longstanding experience supporting organizations entering the Italian market. We understand the challenges of finding skilled professionals fluent in English and are equipped to assist with language barriers.